Opportunity Index

Are you seeking more than a paycheck and a new adventure? Then Apache County wants to bring to your attention a position that we currently have open. If you are a customer service professional with proven experience and looking to make a positive contribution, the Apache County Assessor’s Office is currently recruiting for a Valuation Coordinator II. This position provides you the opportunity to work for an Assessor’s office that thrives on working collaboratively and overcoming challenges. We are seeking a detail-oriented game changer, someone that loves what they do and is motivated to share their knowledge with those that they work with. Salary is dependent on experience.

NATURE OF WORK:

Under general supervision, examines and processes legal documents of property transfers, splits, combinations and property deeds. Performs administrative tasks of a complicated nature involving interpretation and application of policies, practices and state statutes. Provides input to office procedures, rules and regulations. Performs other tasks as required.

TYPICAL DUTIES:

• Research legal titles to determine legal condition of property; determines and verifies legal descriptions
• Works closely with Engineering and Mapping Department to ensure compliance in all splits and combinations, new subdivisions and metes and bounds properties
• Works closely with the Appraisal function to process and value splits, combinations and new subdivisions
• Works closely with Title Companies, Surveyors and property owners to resolve title discrepancies
• Meets deadlines set forth in the legal calendar of events
• Assist the public in researching deeds and ownership of property
• Participates in special projects as required
• Answer incoming phone calls, assists the front counter and answer e-mails
• Scan and initiate workflow for Assessor functions
• Writes and conducts inter-office workshops and public outreach meetings regarding various functions affecting ownership of property
• Other duties as assigned.

KNOWLEDGE, SKILLS, AND ABILITIES:

Considerable Knowledge of:

• Public relations and customer service
• Instruments used to convey property.
• Access, Excel, Word and Outlook.
• Topographical maps, Assessor maps and Assessor parceling techniques.
• Mapping Technologies such as GIS systems.
• Electronic document and records management systems
• Computer Assisted Mass Appraisal Software (CAMA Systems)
• Recorders Software

Skill in:

• A significant level of diplomacy is required, in addition to normal courtesy and tact.
• Writing business letters.
• Writing business procedures.
• Managing multiple priorities, deadlines and follow-ups.

Abilities to:

• Research and analyze history and ownership of land parcels.
• Read legal descriptions.
• Understand and interpret relevant policies and procedures.
• Follow verbal and written instructions.
• Work independently exercising judgement and initiative.
• Communicate effectively; maintain effective working relationships with co-workers, supervisors and the public.
• Respect and follow policies of the department.
• Research and interpret Arizona State Statutes. Provide recommendations for process improvement and efficiencies.
• Be a team player, responsible and detail oriented.
• Demonstrate a friendly demeanor in the face of adversity; a positive attitude is a must.
• Thrive in a flexible environment with changing priorities.

EXPERIENCE AND EDUCATION:

High school diploma or GED Certificate. Bachelor’s degree preferred. Advanced Microsoft Excel and Access skills.

One year of experience in office management or real estate related fields preferred; OR, any combination of education, training and experience which demonstrates the ability to perform the duties of the position.

Title company, surveying, mapping or real estate experience a plus.

Possession of a valid Arizona driver’s license (or ability to obtain license within 3 months).

(Positions is in classified service and is FLSA non-exempt)